ALUMNI & OFF-CAMPUS ORGANIZATIONS

Contact our reservationist team:

Key deadlines to make a reservation:

• Meeting rooms one week prior

• Event venues one month prior

• Student Union Event Fund applications due 30 days prior

Request an event online through EMS

• Register for an account for your student organization (signatories only).

• Browse dates for our venues & meeting rooms

• Request a reservation & select additional services.

Our Reservations team will initiate a UCLA Events Online Event Registration form (only sent to the student signatory).

• EOL policy under usage guidelines

Review our Student Union policies. All events and activities in the Student Union follow ASUCLA, university policies, and fire/life safety guidelines.

• Student Union Usage Guidelines/Usage Infraction Policies

• UCLA Event Policies

Complete the Student Union Event Planning Worksheet for event venues

• Most meeting room reservations do not require the completion of the Student Union Event Planning Worksheet. An event planning worksheet will only be required for meeting rooms if it is associated with an event venue.

Make an appointment with an event manager or reservationist to discuss the details of your event (ex. A/V needs, room layout, catering needs, merchandise or ticket sales, etc.).

• Preliminary Diagram – How do you want the revenue set up? (theater style, cabaret, boardroom, reception, etc.

• Preliminary Estimate – Obtain a preliminary estimate of charges. Click here to see a complete Student Union price list for Registered Student Groups.

• Check out the complete list of sound and lighting packages available.

• View our venue gallery to familiarize yourself with our spaces.

• Review our Event Planning Fact Sheet for basic event information

If you are thinking about collecting money or selling merchandise at your event, review our Money Exchange Handling Guidelines.

Complete ASUCLA’s Student Event Evaluation and let us know how we can improve your event execution